This page discusses how we plan to handle submission and check for reproducibility of content.
The paper will be submitted using the regular EAI submission procedure. The paper must include a cover letter giving any useful information to ensure reproducibility (source repository, list of commands, computing requirements, …) . The software sources will have to made available on a public versioning repository such as github, sourceforge, google code, or any similar service including privately operated services. The software must be fully open-source and and permission to redistribute must be explicitly granted to the EAI using this letter (coming soon).
Each paper undergoes a two-steps review in parallel in both editorial departments as follows:
- step-1: quick check. The goal of this first step is to speed-up the review and avoid unnecessary review workload in both departments. If the paper fails, it does not proceed with step-2 in any of the 2 departments and a light review report is sent to the authors indicating whether the paper may or may not be re-submitted after corrections and if not the reason for early rejection. Several iterations with the authors are possible before the paper can enter step-2. This step is handled at high level by the EiCs and AEs.
- step-2: deep evaluation. Each department evaluates the paper independently, in parallel, and produces an acceptance report. As usual the report may be accept as-is, accept with minor revision, accept with major revision or reject. If a major revision is needed in one of the department, the whole process is restarted from the beginning of step-1 with the revised version of the paper. If a minor revision is needed, the process restarts at step-1, but step-2 is skipped in the other department if the proposition of that department was to accept as-is the paper. A paper that went through a major revision once will not be allowed to go into major revision a second time unless it is pre-agreed by the reviewers and editors.